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Complete DeepSeek Official Document Writing Prompt Collection
The prompt design for DeepSeek's official document writing prompts requires a clear role setting, task description, content requirements, and constraints. The following is a detailed method and a general prompt template summarized from multiple authoritative guides:
As [role, e.g., administrative staff/project leader], please write a [document type] about [topic]. Requirements are as follows: 1. Background information: [brief description of relevant policy/event background] 2. Content requirements: - Part 1: [specific content points, e.g., "summarize this quarter's work progress"] - Part 2: [e.g., "analyze current existing problems and causes"] - Part 3: [e.g., "propose next-stage work plan and safeguard measures"] 3. Format specifications: [title format, paragraph structure, etc.] 4. Language style: [formal/serious/concise, etc.] 5. Word limit: [e.g., "within 800 words"]
Example:
"As a township government staff member, please write a report material on the rural industry revitalization work of Guangming Township in the first quarter of 2025. It should include the current state of industrial development, the main difficulties faced (need to cite 2024 Agricultural Bureau statistical data), and the next quarter's work plan. Write it following the 'introduction-body-conclusion' structure, using formal official document language, with approximately 1000 words."
It should be noted that the official document type (such as notice, report, request for instructions, etc.) and the core objective must be clearly specified in the prompt. For example: 'Write a formal report on the quarterly progress of [project name], focusing on summarizing achievements, analyzing existing problems, and proposing the next-stage plan.'
If you find self-research too troublesome or time-consuming, you can directly use some official document writing tools such as iFlytek Docs.
Below are 20 official document writing scenarios collected and organized for you:
| Scenario | Prompt | Example |
|---|---|---|
| Annual/Quarterly Work Summary | Write the 202X annual [work area] work summary for [unit/section name], following the structure of "[Task Completion]-[Innovative Measures]-[Existing Shortcomings]-[Improvement Directions]". Quantitative indicators should align with superior assessment documents (e.g., Document X No. X [202X]), highlighting 3 core achievements, with year-on-year data growth marked in bold. | Write the 2023 work summary on the advancement of key projects for the Municipal Development and Reform Commission. Compare against the "Provincial Major Project Tackling Year Implementation Plan" (Document X DRC [2023] No. 15), highlighting that 45 projects with investments over 100 million yuan achieved a 92% commencement rate (+18% year-on-year), the establishment of a red-yellow-green three-color early warning mechanism, reflecting on the problem of excessively long land approval cycles, and proposing the 2024 reform of "starting construction upon land acquisition". |
| Policy Study/Experience Reflection | Write a reflection on studying the [policy document/meeting name] in the identity of [position + name], combined with the actual situation of [specific business area], containing three parts: "[Awareness Improvement]-[Gap Analysis]-[Implementation Measures]". Cite no more than 3 original quotes, avoid empty rhetoric, with approximately 1200 words. | Write a reflection on studying the report of the Party's 20th National Congress in the identity of a sub-district office director. Combined with grassroots governance innovation, analyze the gap that "old residential community property coverage is only 65%", propose a plan to promote the Party-building + property management committee model, and quote the original text on improving grid-based management and refined services. |
| Special Work/Research Report | Draft a research report on [research topic], structured as "[Basic Situation]-[Main Problems]-[Countermeasures and Suggestions]". Data must come from [statistical yearbooks/department records/questionnaire samples]. Problems should be sorted by urgency. Recommended measures should specify responsible units, with no more than 5 on-site photos attached. | Draft the "Research Report on the Construction of Rural Revitalization Demonstration Villages", citing the 2023 demonstration village assessment data from the Agricultural and Rural Affairs Bureau, analyzing prominent problems such as severe industrial homogenization and left-behind elderly accounting for over 60%, and proposing suggestions including establishing a county-level characteristic industry catalog library (led by the Rural Revitalization Bureau) and promoting mutual-aid elderly care on-demand services (handled by the Civil Affairs Bureau). |
| Annual Accountability/Report | Generate the 2023 annual accountability report for [position + name], focusing on describing [3 core achievements], [2 unmet work tasks], and [3 breakthrough directions for the next year]. Achievements must be linked to superior assessment indicators (e.g., item 8 of the Provincial High-Quality Development Assessment), avoiding self-praising expressions, with 2000 words. | Generate the 2023 annual accountability report for the County Development and Reform Bureau Director, highlighting that the provincial key project commencement rate reached 100% (exceeding the target by 20%), and the total amount of funds secured for projects reached 1.2 billion yuan (first in the city). Reflect on the unmet expectations for the dual energy consumption control indicators. Focus in 2024 on tackling the circular transformation of the development zone and the county-wide promotion of photovoltaic projects. |
| Notice Type | As the [specific position] of [unit/department name], draft a notice on [subject matter], which must include [specific element 1], [specific element 2], and [specific element 3]. The language should be concise without adjectives, meeting the requirements of the "Format of Official Documents of Party and Government Organs". | "As the Office Director of the XX Municipal Emergency Management Bureau, draft a notice on typhoon prevention work, which must include division of responsibilities, key points for hidden danger inspection, and 24-hour duty requirements. Use the hierarchical structure of '1, 2, 3' without any decorative words." |
| Request for Instructions Type | Submit a request for instructions on [subject of request] from [unit name] to [superior unit name], explaining [background and causes], [specific request content], and [solution suggestions]. End with the standard phrase 'Is it appropriate? Please instruct.' | "Submit a request for instructions on the procurement of campus security monitoring equipment from the XX County Education Bureau to the County People's Government, explaining the current state of aging existing equipment, the application for 2.35 million yuan in funding, and the public bidding procurement plan. Attach the equipment list and budget table. |
| Report Type | Write the 2023 annual [special work name] work report for [unit name], requiring three parts: [data achievements], [existing problems], and [improvement measures]. Cite the latest policy document expressions, with the word count controlled within 1500 words. | "Write the 2023 annual food safety supervision work report for the XX District Market Supervision Bureau, requiring the citation of the latest provisions of the 'Implementation Regulations of the Food Safety Law', including sampling pass rate, unlicensed operation rectification cases, and the progress of smart supervision platform construction. Use tables to compare data from the past three years." |
| Letter | A consultation letter from [sending unit] to [receiving unit] on the subject of [matter description]. It must clarify [collaboration needs], [time nodes], and [contact information]. The wording should be polite and appropriate, without coercive words such as 'must' or 'must absolutely'. | "A consultation letter from the XX Municipal Transportation Bureau to the Urban Planning College of XX University, on the joint conduct of traffic congestion management research. It should specify the need for sharing survey data, completion of the project before March 2024, and the contact person Director Wang at 139xxxxxxxxx." |
| Meeting Minutes | Organize the meeting minutes of [meeting name], requiring the extraction of six elements: [time], [location], [participants], [resolution matters], [responsible department/personnel], and [completion deadline]. Present them in itemized form, deleting the discussion process and retaining only the conclusions. | "Organize the meeting minutes of the XX Group's fourth quarter safety production meeting, highlighting the approval of the special fund for fire drills (handled by Zhang XX of the Planning Department, to be implemented before December 20), the elimination list of old equipment (to be reported by each factory area before December 5), and the adjustment plan for assessment indicators (led by the Human Resources Department for revision)." |
| Bulletin | Draft a [commendation/criticism] bulletin from [unit name] regarding [event/person name], which must include [fact overview], [nature determination], [reward/punishment decision], and [educational requirements]. Use the official expression "Upon investigation... it is hereby decided...", with no more than 800 words. | "Draft a criticism bulletin from the Head Office of XX Bank regarding the violation of regulations by employee Zhang XX of the Credit Department. It should state the facts of loan document forgery in September 2023, the decision to record a major demerit for violating Article 8 of the 'Employee Code of Conduct', and require all staff to study the warning cases." |
| Reply | A reply from [superior unit name] to [subordinate unit name] regarding the "Request for Instructions on XXX", clearly stating the decision of [agree/disagree], putting forward execution requirements for [key matters], citing [relevant policy document number], and ending with "This is the reply". | "A reply from the Provincial Department of Finance to the XX District Education Bureau's 'Request for Instructions on Additional Heating Funding for Rural Schools', agreeing to allocate 2.3 million yuan, requiring strict special-purpose use of funds in accordance with the 'Provincial Education Special Fund Management Measures', and submission of expenditure details before December 15." |
| Speech Draft | Write a speech for [position + name] at the [meeting/event name], highlighting [3 core viewpoints], incorporating [recent policy keywords], quoting [local data cases]. The expression should be colloquial yet maintain a sense of authority, with the duration controlled within 20 minutes. | "Write a speech for Director Li of the Municipal Health Commission at the city's medical alliance construction promotion meeting, focusing on the implementation of tiered diagnosis and treatment, the docking of smart medical platforms, and the increase in family doctor signing rates. Cite the 2023 data showing a 12% decrease in outpatient volume at tertiary hospitals, and end with a rallying call to 'Comrades'." |
| Research Report | Generate a research report on [research topic], with a structure containing three parts: [current situation analysis], [prominent problems], and [countermeasures and suggestions]. It must cite [data sources], [comparison dimensions], and [typical cases]. Subjective speculation is prohibited, with no more than 3 charts attached. | ’ and three major blocking points, and proposed suggestions such as establishing dedicated query and control lines with the real estate registration center." |
| Brief Report | Compose a work brief on [Work Area] for [Unit Name], structured as "[Results Highlights]–[Innovative Practices]–[Next-Step Plans]". Express data using year-on-year/sequential growth rates, highlight core metrics in red, and keep each paragraph to no more than 3 lines. | "Compose a brief report on the Municipal Tax Bureau's work in tax and fee reduction, highlighting the expansion of benefits for small and micro enterprises to 92%, the launch of the 'One-Click Refund' system, and a special action for precise policy delivery in the fourth quarter, with a table showing the reduction amounts by tax category." |
| Announcement | Draft an announcement from [Unit Name] regarding [Matter Name], clearly stating [Cause and Basis], [Matter Content], [Effective Date], and [Inquiry Channels], concluding with "It is hereby announced." Policy-related announcements must be accompanied by scanned copies of attachments. | "Draft an announcement from the Municipal Bureau of Natural Resources on adjusting the bid bond for land transfer. Based on the 'Notice on Regulating Land Market Management' (X Zi Gui [2023] No. 18), the residential land bid bond ratio is raised from 20% to 30%, effective January 1, 2024, with a policy interpretation Q&A published simultaneously on the official website." |
| Proposal | Assist a [Proposer Identity] in drafting and submitting a proposal to [Conference Name] on the topic of [Recommendation Content]. It must include four elements: [Status Analysis], [Legal Basis], [Specific Recommendations], and [Expected Benefits], with figures accurate to two decimal places. | "Assist Municipal People's Congress Representative Wang XX in drafting a proposal on installing elevators in old residential communities, referencing the Ministry of Housing and Urban-Rural Development's 'Technical Guide for the Renovation of Existing Residential Buildings', proposing four recommendations including raising the fiscal subsidy from 50% to 65% and streamlining the joint review process, with an estimated 237,000 additional residents benefiting." |
| Generate the [Position + Name]'s annual work report for 2023, structured as "[Performance of Duties]–[Problem Reflection]–[Improvement Plans]". Use completion rates/growth rates for quantified indicators, highlight contributions to [Key Project Name], and avoid exaggerated terms such as 'outstanding' or 'leading'. | "Generate the 2023 annual work report for the Director of the Economic Development Zone Administrative Committee, highlighting an 82% investment attraction landing rate (year-on-year +15%), resolving 137 enterprise concerns, reflecting on insufficient industrial support, and proposing the goal of building 2 new specialized industrial parks in 2024." | |
| Letter of Congratulation | Send a letter of congratulation on behalf of the [Sending Unit] to the [Recipient Unit/Individual], congratulating them on [Award Name/Achievement Event], affirming [3 contributions/spiritual qualities], and offering [1 expectation or suggestion]. The signature must include a scanned copy of the unit's official seal. | "Send a letter of congratulation on behalf of the Chinese Medical Doctor Association to Academician Zhang XX, congratulating him on receiving the Lasker Medical Award, affirming his groundbreaking research in tumor immunotherapy, his cultivation of 26 young leading talents, and his promotion of international academic exchange, with the expectation that he will continue to guide the construction of the national or regional clinical medical centers." |
| Emergency Plan | Develop an emergency plan for [Event Type] for [Unit Name], including five sections: [Organization Structure and Duties], [Early Warning Mechanism], [Response Levels], [Response Procedures], and [Post-Event Assessment]. It must embed a flowchart and indicate the contact person's 24-hour on-duty phone number. | "Develop an emergency plan for hazardous chemical leaks at XX Petrochemical Company, clarifying the members and duties of the Emergency Command, setting yellow/orange/red three-level warning criteria, attaching an evacuation route map for residents within a 500-meter radius of the leak point, and ensuring the Safety Director Li XX's phone 138xxxxxxx is reachable around the clock." |
Special attention should be paid to:
Avoid vague instructions: For example, "write a good report" should be revised to "write a progress report on the XX project, including phased results, reasons for delays, and response plans."
Balance detail and conciseness: Provide key details but avoid verbosity—for example, specify the name of the policy document to be cited rather than its full text.
Necessity of manual review: ai-generated content requires manual verification of policy expression accuracy and data authenticity.
The above Deepseek official document writing prompts are for reference only and should be determined according to your actual situation.
